Do you manage your time well? If you are like most people, then your answer is not entirely positive! Maybe your workload is too much and you have to work late to get things done on time. Or maybe every day is a critical day for you like any other day, and this state causes stress and lowers your mood.
Many of us know that we can manage time better, but at times it can be quite hard to spot the mistakes we make and how to fix them. However, when we manage our time well, our performance gets exceptionally optimized and our stress levels are reduced.
With the right time management, we can devote our time to interesting and rewarding projects that can make a huge difference in the process of a job. In short, with good time management, we will be happier people and productive people.
In this article, we will put light on ten common time management mistakes along with how to make strategies and tips for overcoming them. Here are ten common mistakes:
Mistake 1: Not having a to-do list
Have you ever said such stressful things to yourself? “Do I feel like I forgot an important part of the job?” If the answer is yes, then you probably are not using the to-do list to skip anything.
But if you are using the to-do list and you are still worried about forgetting something, after such a list, you are not using it properly!
The trick to make the most of your to-do list lies in prioritizing it. Many people use a verbal or numerical coding system, according to which they prioritize code A or number 1 and thus prioritize.
If you are working on large projects, if you are not careful, registering a to-do list can be vague and ineffective. For example, you might write: “Review the budget proposal.” But what does this consideration require?
Failure to specify the requirements of a task may cause the task to be delayed or important parts to be forgotten. So be sure to break down large tasks or projects into specific and executable parts so that you do not forget any important part of the work.
When working on large projects at the same time, you can also use action plans to manage tasks. Operational plans are industrialized versions of the to-do list.
Mistake 2: Not to have any Ambition
Do you know what position you want to have in the next six months? What about the next year or even ten years? If you do not know, then it’s time to set your own goals!
Changing and setting personal goals in time management is essential because goals provide you clarity and a vision to work with. Once you know the goal, you can manage priorities, time and resources to achieve that goal.
Another help that goals give you is that you can decide which tasks are worth the time and which ones take you away from the main goal.
Mistake 3: Not prioritizing.
At times, it is difficult to know how to prioritize, especially when you have to get a lot of urgent tasks done. However, if you want to regulate your time properly, it is important to know how to prioritize tasks effectively.
One tool that helps you effectively prioritize is the work priority matrix, which determines whether a job is a high priority and a high-yield or low-key priority. If you know the difference between your work priorities, you can better manage your time during the day.
Mistake 4: Failure to manage distractions
Did you know that some of us waste about two hours a day on distractions? Think about what you could have done if you had not wasted this time!
It does not matter what the origin of these distractions is; Emails, chats, talking to colleagues in times of crisis, or phone calls from customers all prevent us from staying focused.
If you really want to take control of your day and perform to your level best, it is important to know how to lessen distractions and cope up with interruptions.
For example, if you need to focus, stop chatting altogether, and let others know if you are distracted too much. Even if you can not get rid of distractions, you need to learn ways to improve concentration.
Mistake 5: Delaying
Procrastination is something that you have to focus on right now. When you procrastinate, you feel guilty, and the longer you procrastinate; Your fears about doing it increase, and eventually, when you fail to do it on time; All problems surround you and start haunting you.
A useful strategy is to tell yourself that you are about to start a new project in ten minutes. People who make the mistake of postponing things often feel that to get a job done, they have to finish it without interruption, and this high expectation causes them to feel confused and anxious.
Operational plans can be useful. With these programs, you can break large projects into executable parts so that you can more easily monitor the whole project and do a small part of it each time. This way, you do not feel embarrassed when starting a new project.
Mistake 6: Taking on too many responsibilities
Are you one of those people who finds it hard to say no? If so, then you probably have a lot of responsibilities and obligations due to your inability to ” say no ” to others? This ethic leads to poor performance, stress and low morale.
You may be one of those managers who insist on controlling or doing everything themselves because they can’t trust others. Therefore, their responsibilities become too much and heavy. Of course, this can be a problem for anyone, not just managers.
In any case, accepting too much responsibility indicates a poor use of time. If you follow this procedure, others will see you as someone who does things in a hurry and symbolically.
Learn the ingenuity of saying “no” to things that put extra strain on you. This skill helps you to show yourself and at the same time, keep feeling good in public. If others hang on to you to say “yes” to their demands, try to respond to them in an instant and stay calm.
Mistake 7: Think of “being busy” as progress
Being busy can cause some people to stress and confusion. Exhaustions, endless emails, piles of files on the desk kissing your hands and bringing themselves to meetings with lightning speed and wind – all of these increase the adrenaline rush!
The problem is, “being busy” does not necessarily mean being successful, and it can lead to stress and poor performance.
Instead of dwelling on yourself, slow down and learn to manage your time better.
Mistake 8: Multitasking
Leila usually sends e-mails while talking on the phone with her clients in order not to fall behind in her workload.
Although Leila herself thinks she is making good use of her time, she does not know that doing a few things at the same time is 20 to 40 percent more time consuming than doing things in a row.
The result of her multitasking is that she does both poorly: the text of her emails is full of mistakes and customers complain about her lack of focus.
So it is best to forget about multitasking and focus on one task at a time. This way, the quality of your work will also improve.
Don’t forget to read – Time Management Skills
Mistake 9: Do not rest
If the goal is to finish work on time, 8 to 10 hours of non-stop work is a good idea. But it is impossible to concentrate and get quality work without resting your brain.
Do not consider resting as a “waste of time”. Resting your brain makes you think more creatively and work more efficiently.
If it is difficult for you to stop working, then set a schedule for your rest or set your rest time with an alarm clock. A walking quickly goes or just sitting at the table and a little meditation not.
After each hour or two, give yourself five minutes to rest. Be sure to take enough time to eat lunch.
You can not produce quality work by being hungry!
Mistake 10: Scheduling ineffective tasks
Do you wake up at dawn or does your energy increase at sunset? People’s energy and efficiency are different at different times of the day.
You can do high-priority tasks during the day when your energy and efficiency are at their highest, and low-priority tasks (such as answering emails or phone calls) at the times when you have the least energy.
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