Time Management Skills
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In Pareto law, the special importance of time management was mentioned. In this content, we intend to recount time management skills. We too often think of time management as a skill. So we try to improve this skill, but unaware that time management is similar to the behavior of a football team.
For a football team to succeed, we need all our members to work properly and together. Time management is just like a football team where all the time management skills are present in the crucial players of your team and time management is just the sum of all these skills.
The greatest football managers are known for excellent human management skills. Because they can identify players who are not making the best use of their ability to play. Managers provide more support for players to help improve their performance. Time management is very similar to such a topic. You need to identify which time management skills allow you to get the job done, so you
can step in and make the necessary improvements.
What is time management?
To answer the question of what is time management, we need to say that time management means the coordination of tasks and activities to maximize the effectiveness of one’s efforts. The goal of time management is to enable people to do more in less time.
When the organization’s human resource work hours are best managed, they tend to be happier, more creative, and more active. For businesses, this means a lack of absenteeism, higher sales and productivity rates, innovation and employee support, which in turn includes more benefits, such as a reputation for large corporations and employee recruitment.
Dr. Malaria Title, Head of Health Workshops in Bolton, classifies time management barriers as internal or external factors. Internal barriers include factors such as discipline and procrastination, and external barriers include factors such as workload, job constraints, and location. Work and available resources of the company.
Define time management
In the modern sense of defining time management, it is said: It is the program that plans the amount of time spent on each activity. This concept is derived from Taylor’s scientific management techniques. The history of time management began when the industrial revolution of the nineteenth century and the rise of factories, unlike the agricultural labor force, required the establishment of a new proper relationship between time and workers. At that time, people were forced to learn to use time clocks. Education was equally (or more) concerned with preparing students to become good factory workers.
In 1911, Taylor published Principles of Scientific Management and presented his management theory based on the analysis and integration of workflows. The main purpose of Taylorism is to improve employee productivity.
In general, the theory of Taylorism means finding the best way to do work in less time, and managers then trained workers to do the job properly.
In his 1994 book, Crutsinger defined effective time management as a process, listing its factors in the following order:
- Setting goals
- Prioritize these goals
- Decide on the time allotted for specific tasks
- Change app settings
- Review goals and priorities regularly
- View results
Scientific leader Neil Keshtiman feels that critical skills for defining time management include:
- Self-awareness
- Make your time
- Set goals and priorities
- Increase efficiency and personal efficiency
- Schedule a specific time for each activity
- Rest time for reconstruction
Principles of time management
According to time management principles, ask yourself these questions as you review your tasks for using time management skills:
- Is everything on my list necessary?
- Are the tasks on my to-do list in my domain or should I replace them?
- Do all these tasks require an overall result?
- Are they worth spending on certain types of tasks?
- Are there any tasks I should pay special attention to?
The following list identifies time management skills that play a key role in determining your level of productivity:
1- Goal setting in time management skills
The most basic time management skill is the ability to use your time in a way that meets your goals. Time management is not an independent skill. You can not manage time, you can only manage how to use your time, which is the purpose of effective goal setting.
Effective targeting uses the acronym SMART. Therefore, having any plan or program is much better than no planning.
A brief description of SMART is given:
Specific ( specific )
This means that goals should be properly set in the time management skills and the four major questions (What ?, When ?, What place? And by whom?) To be answered. For example, how long (you must specify a date) can I finish a book?
If you do not plan to succeed, know that you are planning to fail. ”
Benjamin Frankin
Measure ( Measurable )
When discussing goal measurement in time management skills, one has to ask such questions as what are the characteristics of the goal? And when we reach, we respond to how we evaluate the goal. For example, what are we going to achieve by reading that book?
Accessible and achievable
Your goals should match your inventory. For example, if you have a heart problem, then you do not have the conditions to become a war pilot.
“If you want to have a happy life, tie it to the goal, not to people and things.”
Albert Einstein
Realistic and reasonable ( realistic )
You need to consider whether the goal you are considering is worth the energy and time and whether it is compatible with the other goals you have set. For example, does the book we are reading lead us to the next goals that you are approaching or not?
In the long run, real men only care about their purpose. Because they want to achieve higher things. “
Henry David Coro
Timing ( timeline )
Finally, you need to set a time limit for your intended purpose. Because of this, it is one of the most effective goal-setting skills in time management skills that sometimes we may set goals but not start yet or give up when we reach the middle of the goal. So try to pay a lot of attention to such a case and be committed to it until the end of the goal. Let it go. In these cases, your time gets wasted and you practically had no time management.
A Chinese proverb says:
“I hear and I forget, I see and I remember, I write and I understand.”
2- Prioritization in time
Another time management skill is prioritization. Most people think that they have tried to put items on their daily list that are appropriate and prioritized. However, if you pay close attention to most to-do lists, you will find that they include items that should never have made it on to the to-do list.
So you need to prioritize the more important things. For example, when prioritizing tasks, checking social media is one of the last things you prioritize.
3- Self-awareness
You’ve heard the saying, “Two people don’t like to work the same way.” We all have our desires and preferences for our work. For example, some people work better in the morning, while others prefer to work late in the day. We are motivated by different things and we like to go in our own way. This means that you must have a good understanding of your wants and needs.
When you are performing poorly, try to identify situations that encourage your poor performance. Self-study is one of the simplest time management skills. Because you just have to understand the attention and use of trial and error. But it is also one of the strongest terms of time management. Because it allows you to do the things that are best for you, with the least resistance.
Remember, time management is different for different individuals. When you raise your awareness, you can tailor your time management to your best time and style.
4- Self-motivation
The fourth skill is self-motivation. There will be days when you do not feel like doing anything. You may be sick, tired, or simply unmotivated. On such days, you want someone else to help you. Though in situations like these, you need to be able to motivate yourself to get going.
Also, when you move your organization or if you leave the entrepreneurial path, no one will be by your side to support you on a daily basis. You will be fully responsible for your results. Self-motivation is as important as other time management skills because if you are not able to motivate yourself, you will soon experience a lot of pressure and stress.
5- Focus (one of the most important time management skills)
Concentration is one of the most important time management skills which you do not realize how important concentration is until you fight it. It is important to remember that no matter how many tasks you have to do, you can do one thing at a time.
An easy way to improve focus
1- Get enough sleep and exercise.
2- Isolate.
- Stay away from social networks like email, instagram, telegram,
- If you get distracted while doing work, write them down to focus more on time management.
- Delete non-desktop or desktop files (such as movies, novels, etc.)
- Being single (means just doing the same thing and stop doing multiple things. For example, avoid watching TV when working with a laptop).
- Prepare your brain to do things.
3- Define the vision. (To prepare a work list and divide and prioritize important tasks and separate them from unnecessary tasks).
4- Listen to appropriate music while working to focus more on time management.
5- The most important way is to use the Pomodoro technique.
Pomodoro is a time management skill developed by Francesco Chirillo. This technique takes time to make Pomodoro sauce, a traditional Italian cultural tomato sauce. This means that after 25 minutes of work, the person should rest for a short time, between 3 and 5 minutes. This 25-minute return is called Pomodoro, and after 4 Pomodoro there is a longer return between 15 to 20 minutes of rest.
Many Pomodoro fan software has been used in time management skills, some of which you can view, download and use:
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- Focus Booster (Web, Windows, macOS, iOS, Android
- PomoDoneApp (Web, Windows, macOS, Linux, iOS, Android
- Pomotodo (Web, Windows, macOS, Chrome, iOS, Android
- Marinara Timer (Web
- Be Focused (macOS, iOS
- Tomatoes (Web
- Engross (Android
- Pomodoro.cc (Web
- Timerdoro (Web
- Egg timer
6- Decision making
If you are not good at decision making which is one of the most important time management skills, you will come across the negative effects in every moment of your life.
It is important that you can consider the consequences and make the right decisions.
The most important software in decision making for all management items, especially time management skills, is software ( DM ).
Decision software:
- Expert Choice
- Super decision
Here are some tips to help you make the most of your time management skills:
- Never confuse the facts of life with belief.
- Evaluate the pros and cons of all your options.
- Always consider an alternative or support program for yourself.
Once you understand the time and resources required to complete each task, it is best to be able to decide what to do at any given time.
7- Planning
In time management and planning, tasks overlap and are interdependent. This means that one task cannot be started until another is done.
Planning, a time management skill, allows you to anticipate all the tasks needed to complete a project and combine the best of them. A well-designed program will save a lot of time.
For time management and planning, it can be done in two ways: columnar and modern. In the traditional method, the method is to write your plans on paper, but in the modern method, use the software available in the world for planning.
8- Communication skills
Communication skills are influential in time management skills. You have to work with others on a daily basis. It is unlikely that you will do all your work alone. Strong communication skills help you to build strong and supportive relationships with the people you work with.
When you need someone else to do your job, you need to communicate. It enables them to work with the desired standards. For example, if mistakes have occurred, you want to raise the issue quickly and clearly explain the settings that need to be made. In this case, the quality of your communication directly affects the quality of the work done.
* Learn to say no and practice it by saying it regularly, wherever needed. It is one of the fastest ways you can improve your time management.
Related – 10 Most Common Mistakes in Time Management Which Make You Failure
9- Stress management
Time management and stress management skills are interrelated. They let you know that it is better to avoid a problem than to face it. Stress management helps you overcome the stresses of life to live healthier and happier lives. The ultimate goal of stress management is to create a balanced life.
Stress affects your emotional balance and physical health. So you need to manage stress for deeper thinking, more efficient functioning, and more enjoyment of life.
10- Effective work with others (teamwork)
Regarding the definition of Tim Smith, he says:
“A team is a working group that has all the conditions of a real team and its members are fully committed to each other’s prosperity and success. This commitment usually leads to team growth. “A team with high executive power does everything better than other teams and meets all the reasonable expectations of the members.”
Skills needed to have a successful team in time management skills:
- Communication skills with members
- Conflict Management
- Listen to members
- Reliability
- Respect to members
- Participation and cooperation
- Share your thoughts
- Feedback skills
- Accept members’ decisions
- Set the appropriate environment
11- Patience
There is a misconception in many people that time management skills are about doing most things, but this is not the case. Time management skills are about ensuring that your important tasks have the greatest impact on your life. You can focus on doing most things, but you end up making mistakes and rushing.
Patience is not just a virtue but a skill. This is the thing you need to practice. The best latecomers are not in a hurry to get things done, they are patient and know exactly how much time it takes to get things right.
The bottom line: Patience means reacting at the best opportunity, not at the first opportunity
Conclusion
If you want to get the best out of your life, time management skills are essential. As you get better at your time management skills, you will experience that you can do more valuable work in less time. This is not about increasing the number of things you do. It’s all about making sure you accomplish your most important tasks, enabling you to reach your goals faster and with less stress.
Once you put your time management skills and work on it, you will find that it affects all of your performance.
Proposal
If you have encountered time management skills in your life, let us know so we can gain experience from your tips and information.
Thank you for your kindness and attention to this matter.
